When someone participates in your Registration Campaign, several automatic actions and email notifications are triggered. This ensures both your team and the participant have the information they need.
1. New Participant is Added to the Activity Log
Every new registration is automatically recorded in your Campaign’s Activity Log.
Each Activity Record includes:
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Registration Details
- Basic contact information: name, email, phone number, organization name
- Responses and file uploads from form submissions
- Payment information (if “Accept Online Payment” was enabled)
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System-generated Documents
- Summary Document is auto-generated by SeeMyLegacy and summarizes the new registration
- Tax Receipt Document is auto-generated by SeeMyLegacy and sent to your participants (if “Generate Tax Receipts” was enabled)
The Activity Log gives your team one central place to view and manage all participant information tied to the Campaign, and can be exported to Excel or CSV format at any time.
2. SeeMyLegacy Users Receive an Email Notification with a Summary Document
When a registration is submitted, notification contacts assigned to the Campaign will automatically receive an email notification. This email includes a summary document with the participant’s registration details.
- When registration includes payment: You will receive an email with a summary document showing the participant’s details and payment confirmation.
View Example of Summary Document (Attached to Email) →
- When registration does not include payment: You will receive an email with a summary document showing the participant’s details, without any payment information.
View Example of Summary Document (Attached to Email) →
3. Registrant Receives Confirmation Email
Participants automatically receive a confirmation email after completing registration. This email includes the core details of their registration and, if applicable, payment confirmation.
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When registration includes payment: The confirmation email will show a payment confirmation message along with the participant’s registration details.
- If the Campaign has the “Generate Tax Receipts” setting enabled, the participant will also receive their Donation Acknowledgement Letter (tax receipt) as an attachment.
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View Example of Donation Acknowledgment Letter - Tax Receipt (Attached to Email) →
- When registration does not include payment: The confirmation email will show the participant’s registration details.
